Whether it’s for documentation purposes on the job or to help tech support understand the nature of a problem you’re having, having a screenshot at the ready is always a good idea.
We have included all the different ways this easy activity can be completed in Windows. In addition, yes, these techniques are compatible with both Windows 11 and Windows 10.
Method 1: The Snipping Tool
The best native alternative method is the Snipping Tool. This built-in screen-capture utility works well enough, but it’s not the most robust or versatile when it comes to saving a snapshot. However, it is a utility that allows users to better define and capture portions of their desktop display as a screenshot. Here’s how to use it.
Step 1: To start, just type the snipping tool into the taskbar’s search box and select the resulting app. If you’re on Windows 10, once it opens, you’ll see a notification that it’s “moving to a new home” in a later update. Don’t worry. Even in Windows 11, it’s still an available tool, but Microsoft encourages you to use Snip & Sketch or the Win + Shift + S keyboard shortcut.
Step 2: With the Snipping Tool opened, click the Mode button to expand its menu. You’ll find four screen-capturing options: Draw a window (Free-Form Snip), box in an area (Rectangular Snip), capture the current window (Window Snip), and capture the entire screen (Full-Screen Snip).
On Windows 11, the design of the tool is different. You’ll see a new, rectangle mode, and no delay when you open Snipping Tool. These buttons do the same as we’ve previously described. However, to get to the window, full-screen mode, and free-form mode, you’ll need to click the down arrow next to rectangle mode
Step 3: Note that if you use the Free-Form and Rectangular Snip modes, the screen turns white. Once you begin defining the screenshot space, the white tint clears within that area. If you’re capturing a specific window (Window Snip), your screen tints white except for the contents within the window you select.
Step 4: The Snipping Tool includes a delay feature, too. It can wait between one to five seconds before it snaps an awesome screenshot, so you can capture a precise moment in a video or animation. Once you capture a screenshot, the Snipping Tool interface expands to display your screenshot. You can perform light edits like using a pen or highlighter and erasing something.
Step 5: When you’re done editing within the Snipping Tool, click File in the upper-left corner and then click the Save As option listed on the drop-down menu.
Method 2: Snip & Sketch
Snip & Sketch is Microsoft’s newer version of its snipping utility. You can access this tool from the Start menu or by typing Win + Shift + S on your keyboard. Here’s how to use it.
Step 1: If you use the keyboard shortcut, the screen darkens and renders a five-button toolbar along the top. You have the same functions found in the older Snipping Tool, but it doesn’t save your screenshots as a file. Instead, the image goes straight to your clipboard first.
Step 2: You’ll also see a desktop notification that informs you that the image has been copied to the clipboard. This same notification gives you the option to edit the captured image within the Snip & Sketch app. You can access this latter option by clicking on the Desktop Notification itself. If you click on the notification, the screenshot loads within the app, allowing you to crop the image and apply a pen, pencil, highlighter, and eraser.
Step 3: If you load the Snip & Sketch app instead, click the drop-down arrow next to the New button in the top-left corner and select Snip Now in the drop-down menu. The screen darkens, and the five-button toolbar appears. Take your snip, and your desired image should automatically load in the Snip & Sketch app, ready for you to edit.
Step 4: When you’re ready, save the image anywhere on your PC by clicking the Disk-Style button. If you want to edit and save the screenshot using any installed image editor, click the Three-Dot icon on the toolbar and select the Open With the option on the drop-down menu.
Method 3: Keyboard shortcuts (PrintScreen)
Windows provides six methods to capture your desktop as an image using keyboard shortcuts. Three are based on the Print Screen (PrtScn) key, while the remaining three require the Windows (Win) key. On external keyboards, you’ll find a dedicated PrtScn key located in the upper-right corner. The Win key typically resides on the lower-left, between the Control (Ctrl) and Alternate (Alt) keys. It sports the Windows logo, so it’s hard to miss. On laptops, the Print Screen command may be combined with another function on a single key. In this case, you must press the Function (Fn) key in addition to the Print Screen key.
Here’s a breakdown of the six screen-capture commands:
Print Screen (PrtScn): Captures the entire screen. If you have more than one display, this function captures everything shown across all connected displays as a single image. By default, this method does not save your image as a file, but merely sends the captured image to the Windows clipboard.
Alt + Print Screen: Captures a single window. Be sure to highlight the target window first, such as a document or browser, before pressing these two keys (or three on certain laptops). By default, this method does not save your image as a file but just sends the image contained in the capture window to the clipboard.
Win + Print Screen: Captures the entire screen. The difference here is that Windows saves the image as a file. By default, it’s sent to C:UsersPictures>Screenshots or C:UsersOneDrive>Pictures>Screenshots on your PC.
Win + Shift + S: Captures a screenshot using the built-in screenshot tool called Snip & Sketch. The screen dims and provides four choices on a small toolbar (not including the Exit icon): Rectangular Snip, Freeform Snip, Window Snip, and Fullscreen Snip. This tool does not save captures as an image but merely sends them to the clipboard. We expand on this later in the guide.
Win + G: Opens the Xbox Game Bar. Click the Capture button and then the Camera icon, and this tool will save an image to C: Users>(user name)>Videos>Captures by default.
Win + Alt + Print Screen: Captures only the active window. This command saves an image to C: Users>(user name)>Videos>Captures by default.
In some cases, the screen flickers or dims to signify that Windows grabbed a screenshot. If this doesn’t happen, open File Explorer and head to their respective default locations to see if Windows saved your image.
Method 4: Using OneDrive
If you’re using OneDrive, you can save screenshots to the cloud so they’re accessible from every device. It does not save screenshots by default, however. Instead, you must click on the Cloud icon parked next to the System Clock (or in the Hidden Icons menu marked with an upward-facing arrow).
If this icon isn’t appearing, you may need to open the OneDrive app first and sign in to your account. After clicking on the Cloud icon, select Help & Settings, and click Settings on the pop-up menu. Next, click the Backup tab in the resulting pop-up window and check the box under Screenshots. Then click OK.
In this case, you can press the first two Print Screen commands to automatically save an image file to OneDrive. You won’t see the screen flicker or dim for these commands — you’ll receive a notification instead. Be sure to sync the Screenshots folder if you want to access the images on your PC.
If you used a method that saves your screenshot locally as a file, you can locate and view the image using the Photos app. If everything looks great, you can move it, attach it to an email, upload it to the cloud, and so on. However, if you need to crop an image — especially those taken on PCs with more than one screen — you have three native tools at your disposal: Paint, Paint 3D, and Photos. Any of these applications will allow you to quickly paste in your selected image and then crop it down — or save it as a different file format.
How to Take a Screenshot on Other Devices
If you’re trying to learn how to take a screenshot on a Mac instead of a Windows PC, taking a screenshot is super simple as well. There are a number of methods to get it done, but the easiest involves using some handy keyboard shortcuts. Command + Shift + 3 will capture the whole screen, while *Command + Shift + 4 *will let you draw out a selection box.
This same method applies to Windows tablets, like taking a screenshot on a Microsoft Surface 2-in-1. It’s a similar story on Chromebooks. In order to take a screenshot on a Chromebook, again, there are a few different methods, but the easiest is a keyboard shortcut. Control + Show Windows keys will capture the whole screen, while Control + Shift + Show Windows will let you capture a selected area.
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