how to set out of office in outlook app

How to Setup out Of Office in Outlook App on Pc, i phone and i pad?

If you send and receive emails on a regular basis but are going on vacation soon, setting up automated replies will save you a lot of trouble. Automatic replies are texts that are sent by a machine when you get an email but aren’t at work to answer it. This way, the person who sent you the email will know that you are on vacation, and you won’t get a bunch of follow-up emails.
This guide is for you if you want an easy way to set up “out of office” replies in Outlook. The article below talks about how to set up “out of office” replies in Outlook on different devices.

How to Setup out Of Office in Outlook on A Pc

If you use the web version of Outlook on a PC to send and receive emails, it only takes a few steps to set up an “out of office” reply. Just do the following:

1 . Sign in to your Outlook account on your browser.

how to set out of office in outlook app

2. Click on the “Gear Icon” in the top right corner.

how to set out of office in outlook app

3. Click on “View all Outlook settings.”

how to set out of office in outlook app

4. Select the “Mail” tab.

how to set out of office in outlook app

5.  Toggle on the “Automatic replies on” option.

how to set out of office in outlook app

6. Type your “out of office” response in the text box.

how to set out of office in outlook app

7. Click “Save,” and the window will close.

how to set out of office in outlook app

In Step 5, below “Automatic replies on,” there is another option called “Send replies only during a time period.” This option is great if you only want to send “out of office” messages for a short time, like when your vacation starts and ends.

If you turn on this option, you won’t have to go back into Outlook when you want to stop automatic replies.

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How to Set up “out of Office” in The I Phone App for Outlook

On the App Store, you can get a great mobile version of Outlook. If you check your emails on your iPhone, it’s easy to set up “Out of Office” replies.

Here are the first steps to take:

  1. Launch the “Outlook” app on your iPhone.

how to set out of office in outlook app

2 Click the “Home.”

 

how to set out of office in outlook app

3 Click the “Settings” icon.how to set out of office in outlook app

4 Select your Outlook account.

how to set out of office in outlook app

5Tap the “Automatic Replies” option.

how to set out of office in outlook app

6 Press the “Automatic Replies” toggle to enable “out of office” replies.

how to set out of office in outlook app

7 Type the “out of office” response in the text box under the “Automatic Replies” toggle.

how to set out of office in outlook app

Upon your return to the office, launch the Outlook app and sign in to your Outlook account as you did in Step 1. Continue with Steps 2 through 6 as before. To disable “out of office” responses, use the “Automatic Replies” checkbox.

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How to Setup out Of Office in Outlook on An iPad

You may use Outlook on your iPad to check and respond to emails while you’re on the go. Taking time off from work doesn’t necessitate an extra trip to the office. Setting up an “out of office” response in Outlook is as easy as a few taps on your iPad.

You will need to start by:

  1. Launch the “Outlook” app on your iPad.
  2. Tap the “Home” icon visible in the top left corner.
  3. Choose the “Settings” icon.
  4. Tap on your Outlook account.
  5. Choose the “Automatic Replies” option.
  6. Select the “Automatic Replies” toggle to enable “out of office” replies.
  7. Type your “out of office” response in the text box under the “Automatic Replies” toggle.

Emails sent from your iPad will now receive an immediate response from Outlook.

how to set out of office in outlook app

There are some minor differences in how Exchange accounts and other email providers like Gmail and Yahoo work. Follow these steps to activate “out of office” responses in Outlook if you are using an Exchange account:

  1. Launch the “Settings” app on your iPad.
  2. Select “Accounts & Passwords.”
  3. Choose the email account to enable out-of-office replies.
  4. Scroll down and select “Automatic Reply,” toggling it “on.”
  5. Choose an “End Date” to specify when to stop “out of office” replies.
  6. Type your desired “out of office” response in the “Away Message.”
  7. Select the “Save” button.
  8. Exit the “Settings” app.

Outlook’s Exchange account has the same “out of office” features as any other email service, so you may set it to automatically reply to messages when you’re away from the office.

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FAQ Expansion

How Do I Turn It Back Off when I’m Back in The Office?

Using the instructions below, you can simply disable Outlook’s default “out of office” response:

1. Sign in to your Outlook account on your browser.

2. Click on the “Gear Icon” in the top right corner.

3. Click on “View all Outlook settings.”

4. Select the “Mail” tab.

5. Switch the “Automatic replies on” toggle off.

Does Outlook Support “out of Office” Replies for Gmail?

The “out of office” feature in Outlook may be used with both Gmail and Yahoo accounts. Outlook makes it easy to configure “out of office” responses for Gmail and Yahoo accounts. Out-of-office messages for Microsoft Exchange accounts are set up identically, with a few minor differences.

Keep Your Clients in The Loop

Setting up “out of office” answers in Outlook is a good idea before taking a vacation since everyone needs a break from time to time. If you need to let them know that you aren’t able to respond right away, this is a great tool to have. Communicating with others is simplified when everyone knows when to expect a reply; this information can be included in an “out of office” message.

During your absence, how often do you send an out-of-office message via Outlook? Disable auto-replies via a manual process? Please share your thoughts in the space provided below.

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